Are you aware of the term “work management?” It’s a relatively new term that many people confuse with project management. Work management software solutions come with online invoice payment processing features and many other elements.
Does it seem intriguing to you? Then continue reading to find out more!
Not another buzz-word
You probably ran into this term as well as innumerable definitions several times before. Naturally, you must be thinking whether it’s just another internet lingo or something that deserves your express attention.
According to a world-leading information tech research and advisory company, work management is a set of services. They apply workflow structure to the movement of information and the interaction of business processes and employee processes that generate the data.
To explain it in simpler words, work management applies in managing a team as well as individual workflows and workload within the scope of a project or related to organizational operations.
About work management software solutions
Work management software programs are digital tools that let you plan, track, organize, and review projects and non-project jobs to enhance your team’s performance and business outcomes.
Most business owners search for project management solutions to manage their work. However, these people have other activities to perform, along with project-related jobs. They need an application that would allow them to track, plan, manage, and organize their tasks.
It’s precisely where work management software solutions come in. These programs can do more than project management tools.
Work management tools unite several modules and features into one system. Understandably, the advantages of using such a system are both general and feature-specific.
1. Schedule balancing
The system offers improved transparency and visibility into your team’s schedules, along with projects. As such, you get to assign every team member to new tasks while keeping their workloads balanced.
2. Work tracking
Your invoicing solution should have a time-tracking system that will let you monitor your work progress. However, you can integrate the tool with a work management software program to spot issues and share updates with clients and other stakeholders.
3. Time controlling
Time-tracking will also be useful when it comes to handling non-project work, apart from your regular projects. Time-tracking lets you be more productive and be self-aware of your efforts, make better time estimates, and keep your team accountable for the tasks performed.
4. Task organizing
Now it’s about task management. Having a structured list of tasks will prove indescribably useful, especially when you work on several projects. It will be even more crucial when you have to look into non-project jobs. Work management tools come with extra features to help you prioritize, track, and collaborate all your tasks so that nothing remains incomplete.
5. Effective collaboration
The most significant benefit of work management solutions is that it allows you to collaborate freely across several projects and tasks. Whether it’s about leaving a comment on offering feedback or sharing a file, work management solutions extend collaboration opportunities beyond a project.
6. Workflow visualization
If you don’t prefer detailed activity lists, then you’ll feel happy to know that specific work management platforms. These management platforms let you segment and visualize your duties as they pass through various workflow stages.
Work management software solutions may come with online invoice payment processing systems. If not, then you can integrate your e-invoicing platform with it. Here are a few other features that define a work management software program.
1. Enhanced task management
You get to create and assign tasks, manage your priorities, and track your team’s work to ensure that you stay within deadlines and budgets.
2. Centralized communication
Work management systems allow teams to collaborate via message boards, discussion threads, commenting, or notifications as soon as a change takes place.
3. Storing and sharing files
You can use this tool as a centralized location for securely storing all your documents and images so that you can access them whenever you need to.
4. Managing time
You get to track the amount of time spent on projects, create timesheets, and share reports to pinpoint potential bottlenecks that may exist in your workflow. Furthermore, you can keep your clients in the feedback loop.
5. Managing resources
Schedule projects for your team and find out who’s working on which task to avoid distributing more work. It’s an excellent way to prevent overfilling their plates.
6. Kanban boards
Create workflows to manage your work on a visual board via a series of sequential steps.
7. Reporting capabilities
You will be able to produce and send reports on time, expenses, and resources to oversee progress, spot potential issues, and update your clients.
Work management systems allow collaboration to take place everywhere in an organization. It bestows structure upon the workflow and fosters internal communications. Due to the flexibility that it possesses, it adapts to every business company’s operational workflow. In specific situations, it can even replace a few tools that you use.